Where to Find a Virtual Assistant You Can Trust
Hiring a VA assistant isn’t just about outsourcing tasks — it’s about finding someone who understands your workflow, protects your information, and genuinely helps move your business forward. Whether you’re a solo entrepreneur, a startup founder, or a growing company executive, the challenge remains the same: where do you actually find a trustworthy virtual assistant?
In this guide, we break down the best places to hire vetted assistants, what to look for in a quality provider, and how to avoid common hiring mistakes. Let’s explore the top categories to help you find the right fit for your needs.
Online Marketplaces to Find a Reliable VA Assistant
Finding a dependable VA assistant often starts with the right platform. But not all hiring websites are created equal — some are flooded with generic profiles, while others provide verified and curated talent.
Top Platforms to Explore:
Indeed
Search “Indeed virtual assistant” and filter by part-time or full-time availability. You can post job listings tailored to your business niche or explore resumes with relevant keywords like “remote executive assistant.”Upwork
A great platform for hiring freelance and part-time virtual assistants. Be sure to review their success scores, client feedback, and responsiveness. Pro tip: Filter for assistants who have worked more than 100+ hours with consistent ratings.OnlineJobs.ph (Internal Link)
If you’re open to global talent, especially from the Philippines — where Sorted Works was founded — this site offers highly skilled VAs who understand remote team communication. Learn how our team at Sorted Works supports global entrepreneurs →
4. Specialized Agencies (Internal Link)
Rather than vetting each applicant yourself, hiring through a virtual assistant business like Sorted Works ensures you get a pre-screened VA ready for onboarding. Check our curated VA onboarding system →
Pro Tip: Always interview your candidates via video, and ask about task-specific experience and long-term availability. Trust is built over time, but it starts with proper screening.
Sorted Works Tip :
Need an executive VA without the overhead? We provide flexible packages for founders who want the agency support model without the corporate pricing. Compare plans →
Hiring Through Personal Assistant Services
(for Executive Needs)
If you’re a CEO, solopreneur, or executive in need of an extra hand for sensitive or high-level tasks, consider turning to personal assistant agencies. These providers are built for confidentiality, structure, and scalability.
Where to Find Them:
BELAY Solutions – Known for matching executives with remote executive assistants trained in calendar management, inbox control, and team coordination.
Prialto – Offers managed personal assistant services with built-in productivity tracking and support staff.
Why They’re Worth It:
These services typically include:
Weekly reporting
A dedicated account manager
VA replacements if needed (no added cost)
If you’re looking for a mix of structure, security, and ease, these services are ideal. But they do come at a premium price point — often $30–$50/hour.
Where to Find Entry-Level Virtual Assistants
(No Experience, Lower Cost)
Not every role demands a high-level expert. If you’re launching a startup or need help with repetitive admin tasks, hiring a virtual assistant with no experience (but strong potential) is often a smart, budget-friendly move.
Top Options:
Facebook Groups & Communities – Groups like “Virtual Assistant Savvy Philippines” or “VA Jobs – Work from Home” offer thousands of aspiring assistants looking to gain experience. Post clearly defined job offers here.
Internships or Training Academies – Many platforms like Surge Academy train beginner VAs and connect them with job opportunities after graduation.
Referrals from Other Entrepreneurs – Ask peers or inside LinkedIn communities. Some of the best entry-level VAs come recommended.
How to Hire Smart:
Start with clear SOPs (standard operating procedures).
Use trial tasks or a paid test week.
Focus on attitude, learning speed, and communication skills.
At Sorted Works, we also help clients build their own virtual assistant business systems by pairing them with entry-level assistants who are trained in admin, social media, and basic CRM tasks. See success stories →
How to Choose the Right VA Assistant for You
Finding a VA assistant you can trust is less about luck and more about clarity. Know what you need: admin support, executive help, or affordable entry-level assistance. Then choose the platform — or provider — that aligns best with your expectations and budget.
Whether you’re hiring from Indeed, seeking out personal assistant services, or looking to train someone from scratch, the right VA can become the most valuable member of your extended team.
Next Steps:
